FlightSimWeekend is excited to work with you as we gear up for our 2027 edition.
Media Partners play an important role in helping us share updates, highlight exhibitors, and build excitement within the community. Thanks for being part of the journey and helping us make FlightSimWeekend 2027 the best event yet!
On this page you can find all the steps required in order to become an Official Media Partner for FlightSimWeekend 2027
Step 1: Apply as 2027 Media Partner
Submit your initial application through our online Partner Portal linked below, including your channel details, high-resolution logo, and primary platform link. Once accepted, continue to step 2.
Step 2: Share FSWeekend 2027 with your Audience
Start sharing news about FlightSimWeekend 2027 today!
Below are suggested ways to help build hype about the event. Complete them anytime between now and 1 March 2027.
After completing these deliverables, review and complete your Media Partner Registration below.
Promotional Deliverables
Deliverable 1: Persistent Branding
Display a hyperlinked FlightSimWeekend logo and event description using assets from our Press & Media Kit in a persistent location prior to 1 March 2027 until the end of the 2027 event (such as a website sidebar/footer, Twitch panel, or video description template).
Deliverable 2: Dedicated Event Preview
Create and publish an original preview detailing why people should attend FlightSimWeekend 2027 prior to 1 March 2027 (as a written article for websites, or as a video feature/stream segment for content creators).
Deliverable 3: News Coverage
Share or cover at least 3 official FlightSimWeekend 2027 news announcements prior to 1 March 2027 (as website articles for publications, or as video/stream news features and community posts for creators).
Deliverable 4: Social Media Activity
Share at least 3 dedicated posts promoting FlightSimWeekend 2027 across your primary social media channels or community feeds prior to 1 March 2027.
Other Promotional Ideas?
If you have promotional ideas that fit your style better, let us know! We’re happy to discuss creative approaches or create a customised agreement if needed.
Step 3: Review your Benefits
Media Partner benefits are based on your organisation’s long-term support of FlightSimWeekend and if your organisation is attending the upcoming event in person. After completing your Media Partner Registration, we’ll confirm the tier that applies to you for 2027.
Tiers & Benefits
Tier 1: Attended as a Media Partner for at least 2 of the last 3 editions (2024, 2025, 2026)
- Free Saturday & Sunday Staff Passes: for up to 3 team members (incl. Exhibitor Lounge Access)
- Captain’s Dinner Tickets Priority Booking: for up to 3 team members (incl. Flight Sim Awards 2027) (subject to availability)
- Primary Hotel Priority Booking: for up to 3 rooms (Van Der Valk Hotel Utrecht) (subject to availability)
- FlightSimWeekend Website Logo Placement as Media Partner with hyperlink to provided URL
- Priority Access to Official Press Releases: up to 24 hours prior notice
Tier 2: Attended as a Media Partner for at least 1 of the last 3 editions (2024, 2025, 2026)
- Free Saturday & Sunday Staff Passes: for up to 3 team members (incl. Exhibitor Lounge Access)
- Captain’s Dinner Tickets Priority Booking: for up to 3 team members (incl. Flight Sim Awards 2027) (subject to availability)
- FlightSimWeekend Website Logo Placement as Media Partner with hyperlink to provided URL
- Priority Access to Official Press Releases: up to 24 hours prior notice
Tier 3: Attending as a Media Partner for the First Time in 2027
- Free Saturday & Sunday Staff Passes: for up to 2 team members (incl. Exhibitor Lounge Access)
- FlightSimWeekend Website Logo Placement as Media Partner with hyperlink to provided URL
- Priority Access to Official Press Releases: up to 24 hours prior notice
Tier 4: Not Attending in Person in 2027
- FlightSimWeekend Website Logo Placement as Media Partner with hyperlink to provided URL
- Priority Access to Official Press Releases: up to 24 hours prior notice
Step 4: Our Terms & Guidelines
FlightSimWeekend is an all-ages, family-friendly event. We expect our Media Partners to:
- Conduct themselves in a Professional, Ethical, and Respectful manner at all times.
- Represent FlightSimWeekend in a Positive, Accurate, and Constructive manner across all Published Coverage.
- Complete all agreed Promotional Deliverables outlined in Step 2.
- Continue promoting FlightSimWeekend regularly leading up to and through the conclusion of the 2027 event.
FlightSimWeekend reserves the right to terminate a Media Partner’s status and revoke all benefits if misconduct or policy violations occur.
Step 5: Confirm your Deliverables
Submit proof and links of your completed Promotional Deliverables (outlined in Step 2) via the FlightSimWeekend Partner Portal. Your benefits are unlocked on the following timeline based on meeting the minimum requirements below:
Milestones
Milestone 1: Unlock Initial Benefits
- Available Starting: 1 November 2026
- Minimum Requirement:
- Complete & submit at least 2 out of 4 Promotional Deliverables. This must include “Deliverable 1: Persistent Branding“
- Unlocked Benefits:
- Primary Hotel Priority Booking (Tier 1)
- Captain’s Dinner Ticket Priority Booking (Tiers 1 & 2)
- FlightSimWeekend Website Logo placement (All Tiers)
- Priority Access to Official Press Releases (All Tiers)
Milestone 2: Final Verification & Press Pass Issuance
- Final Verification Deadline: 1 March 2027
- Minimum Requirement: Complete & submit all Promotional Deliverables
- Unlocked Benefits:
- Free Saturday & Sunday Press Passes (Tier 1, 2 & 3)
If the final verification deadline is not met successfully, FlightSimWeekend reserves the right to revoke your Media Partner status and cancel your Media Partner Benefits. Failure to complete agreed deliverables without valid cause may disqualify your organization from certain Media Partner benefits for future editions of FlightSimWeekend. Any bookings or tickets that have already been paid for (such as hotel rooms or Captain’s Dinner tickets) will remain valid.
Media Sharing Terms
By registering as Media Partner, you confirm and agree that any photos, video footage, audio recordings, or published coverage created at or for FlightSimWeekend 2027 may be shared by FlightSimWeekend for promotional and archival purposes. Media Partners agree to keep original files available for at least 6 months after the conclusion of the event, should FlightSimWeekend request copies.
Media Partners are explicitly permitted and encouraged to co-stream, re-stream, or broadcast official live streams produced or hosted by FlightSimWeekend and its official broadcasting partners (including official stage broadcasts such as the FSElite Stage or other designated streaming partner feeds) across their own channels and platforms, such as Twitch, YouTube, or website embeds.
When re-streaming or hosting official event streams, Media Partners must keep all original stage branding, lower thirds, and sponsor graphics fully intact and unedited. In addition, clear attribution and links back to FlightSimWeekend as well as the producing stream partner (e.g., FSElite or the respective host channel) must be included in the title, description, or via on-screen layouts.